10 Tasks To Outsource To A Virtual Assistant

Filed under: Freelance | Outsourcing | Tags: , |

Nailed it!  My picture is a perfect 10!

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Today’s guest article is written by Virtual Assistant Paula Hill:

Virtual Assistants, or VAs, provide administrative support to business owners who need help but are not ready for full-time, or even part-time, in-house assistance. Many VAs specialize in specific industries, like Real Estate, Law, or Accounting and only work for businesses who need that type of support.

In fact, there is a special type of VA called a “Legal VA” or “Paralegal VA”. Many of these VAs are paralegals, or even attorneys, who have chosen to become Virtual Assistants in order to enjoy the flexibility and rewards of owning their own businesses.

The benefits for attorneys are compelling because VAs, as independent contractors, pay their own taxes, provide their own office supplies, are available “as needed” and “when needed” and only charge for the time they work on YOUR projects.

Unlike a full-time employee you don’t have to pay for down-time, socializing around the water-cooler, long lunches, sick days, taxes, etc. Additionally, there is no need to provide office space, computers, phone lines or parking for them.

Here are 10 tasks you should outsource to a Legal VA:

  1. Transcription
  2. Preparing legal documents (forms, pleadings, discovery, etc.)
  3. Litigation calendaring
  4. Online filing with the courts
  5. Digital Signatures
  6. Scanning and saving documents as pdfs
  7. Time entry
  8. Billing
  9. Editing/proofreading
  10. Legal and Internet research

Legal VAs, with their advanced training, can command an hourly rate typically between $40 and $85 p/hr. Top tier Legal VAs use Adobe Acrobat Pro, have their own Lexis-Nexis account, and utilize non-disclosure and retainer agreements

If your needs are more mundane, you might consider a non-specialized VA for the following type of projects:

  • Word processing/Data entry/Database population
  • Event coordination
  • Bulk mailing
  • email processing
  • and, if local: on-site office organization and filing

Non-specialized VAs generally charge between $30 and $50 an hour depending on their skill level and market demand. Most VAs are corporate expatriates, with college degrees, and many years of experience

Just like Accountants, HR consultants, and Private Investigators, VAs develop long-term working relationships with their clients. A skilled VA will get to know your style, how you like your documents set up, your organizational preferences, and all the other things that come with working one-on-one with someone on a consistent basis.

Remember – as with any service you generally get what you pay for! Be sure to ask for references and look for VAs who have established businesses and are not just “in-between jobs”, looking to make quick cash.

For more information on finding the perfect VA for your firm, please visit the Virtual Assistant Chamber of Commerce.

Paula Hill is a Virtual Assistant in Fort Worth, TX specializing Internet marketing support and killer PowerPoint/Keynote presentations for attorneys and small business owners.