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- Don’t you want to be able to pull up all your records in just a couple of clicks?
- Don’t you want to stop the growth of your file room.
- Wouldn’t you like to use the post office less and email more?
- Wouldn’t you like to get rid of your expensive copier?
Going paperless is not hard. It starts with a good scanner. The desktop work-horse many attorneys rely on is the Fujitsu Scansnap.
The S1500 model (S1500M for Macs) even comes with Adobe Acrobat Standard 9 on the PC (and Adobe Acrobat Pro 8 on the Mac). Even though the prior version, the S150, can be had for about a hundred dollars less, I recommend the S1500 because of the speed improvement and ultrasonic page detection. This marvelous feature stops the scanning if two (or more) pages are pulled in simultaneously. Don’t you wish your copier did that?
Here is a quick run down of the features:
- 20 page per minute scanning (40 images per minute — if scanning double sided documents)
- Double sided scanning
- Scan to pdf or jpg
- Ultrasonic page detection
- Blank page removal
- Auto color, BW & grayscale
- Auto page rotation
- Auto quality detection
- Auto naming
- 50 page ADF tray
- Adobe 9 Standard (PC)
- Adobe 8 Pro (Mac)
- ABBYY FineReader OCR
- Rack2-Filer (Deluxe Version)
By default, the Scansnap automatically selects the scanning resolution, selects color, black and white, or grayscale mode, scans both sides and removes blank pages. This is a great start and may be enough for many offices.
When you are ready for more advanced features, you can customize and save specialized scanning profiles. I have separate settings to scan id’s, cancelled checks, and handicapped placards. I have one setting just for scanning authorizations and fee agreements. Since these fit on one page each, I put a stack into the hopper, press the scan button and the Scansnap scans everything and saves each scanned page as its own file (rather than all the pages in a single file).
A Fujitsu Scansnap S1500 is the single best purchase your office can make. I use it to scan every piece of paper that passes through my office. For more on taking your law practice paperless, check out my “Paperless Powerhouse” presentation on Slideshare.