How to flatten a signature in Adobe Acrobat

Filed under: Paperless | Tags: , |

You probably already know how to create and use an electronic signature in Adobe Acrobat (if not, don’t worry it’s the first tip in Ernie Svenson’s video below). However, you may be wondering “how do I ‘flatten’ the signature image, so someone can’t simply lift my signature off a document.”

I figured that Adobe must have a way of doing this. It is the premier app for managing electronic documents in business after all. However, apparently not. Also, I could not find the answer by googling, either. After several dead ends, I was able to find the information. Everything you need is covered in Add a Flatten Document Menu Item to Acrobat on the Acrobat for Legal Professionals blog. WARNING: this has worked fine for me (Adobe Acrobat Pro 9), but I make no warranty.

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Adding different highlight colors for PDF in Adobe Acrobat

Filed under: Mac Tips | Tags: |

Adobe acrobat hightlight 1

One of my favorite tools in Adobe Acrobat is the highlighter. However, when I am commenting and marking up PDF documents , I was frustrated with not being able to select different highlighter colors other than YELLOW!

There’s got to be a way to highlight PDF documents in red, green, blue or any different color, doesn’t there?

There is a way!  With the Highlight tool selected, click CMD+E. A new tool bar pops up letting you select a different highlight color.

Adobe acrobat hightlight 2 small

Now, go have fun highlighting your PDFs in ANY color!

Adobe acrobat hightlight 3 final

And here’s how to add highlight colors in Adobe Acrobat on PC (Windows).


Low Quality Faxes – When Cheap Equals Stupid

Filed under: Paperless, Practice Tips | Tags: , , , |

Boy and Fax Machine

I just got a fax from a CPA on one of my Colorado Social Security disability cases. The fax is painfully low resolution. Frankly I am not sure it is not just one long Captcha. Figuring out the numbers requires an inordinate amount of squinting and guessing.

This just makes me wonder: what are you saying about your business with your faxes?

I know what this ink blot test of a fax tells me. It says:

I don’t care about my client.

I don’t care about the recipient.

I don’t care how my business looks to anyone in the outside of my office.

Regular readers know that every contact with another person or business is a chance to make an impression and to market your office. Do you want to squander that opportunity with poor quality fax? Is the money saved by using the low quality setting so substantial compared to faxing using high quality? Of course not.

Quick Tip: make everyone happier by faxing using the “high quality” setting.

Here’s an even better tip, send the scanned file as an attachment to email and give your recipient the highest quality version. Of course, make sure to scrub the meta-data before sending. Fortunately, Adobe Acrobat makes that very simple. Read the rest of this entry »